Normalize every quote
Ask each factory to quote the same product version, material, quantity split, logo, packing, incoterm, and delivery window.
Buyer Guide · Published September 5, 2026
OEM bag RFQ checklist for comparable factory quotations.
Put product, material, quantity, logo, packing, quality, delivery, and commercial assumptions into one brief before comparing custom handbag or private-label bag prices.
Short Answer
A useful RFQ tells the factory what is fixed, flexible, and still unknown.
Send the product reference, dimensions, quantity and SKU split, target price basis, materials, logo, colors, packing, quality requirements, destination, timing, commercial terms, and all unresolved details. Ask every supplier to state assumptions and exclusions.
Download the RFQ template13 RFQ Fields
Information that makes the first quote easier to compare.
| RFQ field | What to provide | Why it matters |
|---|---|---|
| Product identity | Product type, use case, style or model name, and intended customer | Reduces category and construction assumptions |
| Reference files | Tech pack, drawings, clear photos, physical sample, or marked-up reference | Shows the shape, organization, and finish to review |
| Dimensions | Length, height, depth, strap or handle lengths, pocket sizes, and measurement points | Allows pattern, material, and packing estimates |
| Order quantity | Total units plus quantity by color, size, or SKU | MOQ and price depend on the real color/SKU split |
| Target price | Target ex-factory or FOB price, currency, and what the price should include | Keeps material and construction options commercially relevant |
| Materials | Outer, lining, reinforcement, padding, webbing, zipper, hardware, and acceptable alternatives | Prevents unlike materials from being compared as one quote |
| Logo & artwork | Logo method, dimensions, placement, colors, artwork file, and approval standard | Identifies tooling, setup, testing, and minimum-order implications |
| Color standards | Pantone, lab dip, swatch, reference sample, or buyer-approved tolerance | Creates a written color approval route |
| Packing | Stuffing, tissue, polybag, hangtag, barcode, gift box, carton quantity, and carton marks | Packing changes unit cost, volume, and shipment readiness |
| Quality & tests | Approved sample, critical dimensions, defect limits, functional checks, test reports, and inspection method | Makes the quote accountable to a defined quality plan |
| Delivery plan | Destination market, incoterm, required handoff date, launch date, and split-shipment needs | Lets the factory assess the full critical path |
| Commercial terms | Sample charge, tooling, payment, price validity, freight responsibility, and required documents | Avoids comparing unit prices with different scopes |
| Open questions | Mark every unknown item and ask the supplier to state each assumption | A visible unknown is safer than a hidden pricing assumption |
Quote Review
Three rules for comparing responses without false precision.
Separate facts from assumptions
Require the supplier to list substitutions, excluded charges, unresolved details, tooling, tests, freight, and price-validity limits.
Close the sample-to-bulk handoff
Identify which approved sample and written specification will control materials, dimensions, workmanship, logo, and packing in bulk.
RFQ FAQ
Questions to settle before sampling and price approval.
What information is needed for a custom handbag RFQ?
Send the product reference or tech pack, dimensions, total quantity and SKU split, target price, outer and lining materials, hardware, logo method, colors, packing, delivery market and timing, required tests, commercial terms, and a list of unknown items.
Can I request a quote without a complete tech pack?
Yes. Start with clear photos, a physical reference, or a sketch, but label dimensions, materials, construction details, logo, packing, and other unknowns. Early pricing should be treated as conditional until those assumptions are approved.
Why do quotes from bag factories vary so much?
They may reflect different material grades, color quantities, hardware, logo methods, reinforcement, packing, quality scope, production sites, incoterms, or omitted charges. Compare written assumptions, not just unit prices.
Should I provide a target price?
A realistic target price helps the factory propose suitable material and construction options. State the currency, incoterm, quantity, packing, and what the target must include so it is not mistaken for an unconditional unit-price demand.